Run bookings, fleet availability, rental agreements and payments in one system — with your own booking website included. For independent operators with up to 150 vehicles: SaaS costs €0.20 per booking day, with a €150 monthly minimum and a once-off €2,500 setup including 15 hours of training.
Small rental operators lose money in the same three places: cars sitting idle, rates that never move with demand, and bookings that arrive by phone, email and WhatsApp and then have to be typed in somewhere. Carhire Manager Web replaces that with one system. The fleet chart shows every vehicle and every day of the month, so you can see the gaps before they cost you a rental.
Every plan includes the core back office, integrated booking website, SOAP and REST APIs, CRM, vehicle tracking and mobile interface. SaaS includes five broker connections, with a fee for each additional connection; Full Licence broker connections cost nothing extra. The separate customer mobile app and leasing customer portal are extra-cost Full Licence add-ons, not SaaS features. The SaaS fee is €0.20 per booking day with a €150 monthly minimum.
Because it is cloud software, there is no server to buy and no IT person to hire. You sign in from the counter, from home or from a phone at the airport, and the damage photos taken at check-out are attached to the agreement the moment they are captured.
What a typical day looks like: an online booking arrives overnight from your own website, already paid by card, and lands on the fleet chart. A broker booking from Discovercars or CarTrawler appears the same way, with availability updated everywhere at once. At pick-up you open the reservation on a phone or tablet, record fuel and mileage, take damage photos and have the customer sign — the rental agreement and invoice are generated automatically. At return the same check-in flow calculates extras, fuel and late fees, so nothing depends on memory or paper.
What it costs in practice: a small operator renting 10 cars for an average of 20 days each per month records about 200 booking days, which is €40 — below the €150 monthly minimum, so the bill is €150. At 25 cars (500 booking days) it is €100, so still the €150 minimum; at 50 cars and 1,000 booking days it is €200. A once-off €2,500 setup includes 15 hours of training. If you would rather own the software outright, a once-off Full Licence is also available.
Signs you have outgrown spreadsheets or a basic booking calendar: double bookings when two staff take reservations at once, no clear view of which car is free next Tuesday, broker availability updated by hand, and month-end spent matching payments to rentals. Each of these is solved by a single system where every booking — direct, broker or walk-in — lives in one place.
A customisable booking site and an embeddable engine with seven payment gateways — your cheapest source of reservations, included in every plan.
OpenTravel Alliance connections to Booking.com, Expedia, Rentalcars.com, Cartrawler, Skyscanner and Discovercars keep availability in sync automatically.
Seasonal rate tables and yield rules let a two-person team price the way an airport operator does, without a spreadsheet.
SaaS: €0.20 per booking day, €150 monthly minimum, plus €2,500 setup including 15 training hours. A once-off Full Licence is also available on quote.
Mobile check-out and check-in with damage photos, e-signatures and automatically generated agreements and invoices.
Used by operators across Europe, the Middle East and Southeast Asia, with onboarding and training included in setup.
The best fit is a system that covers bookings, the fleet chart, agreements, payments and a booking website in one place, with cost that scales with your rentals. Carhire Manager Web includes all of these in every plan from €0.20 per booking day, so a small fleet gets the same tools as a large group without paying for unused tiers.
The SaaS plan is built for operators up to 150 vehicles, and the €150 monthly minimum is the practical floor — most operators pass it once they are running a steady fleet.
With Carhire Manager Web the SaaS plan costs €0.20 per booking day with a €150 monthly minimum, plus a once-off €2,500 setup that includes 15 hours of training. Alternatively you can buy a once-off Full Licence and own the software outright.
No. The booking website and the embeddable booking engine are included in every plan, along with the APIs, CRM and vehicle tracking.
Yes. Five broker connections are included free with the SaaS plan, with a fee per additional connection; with the Full Licence broker connections cost nothing extra.
Yes — we handle the data setup as part of onboarding. Book an online presentation and we will walk through what your current system can export.
One system across every branch and country you operate in — shared availability, central rate control, per-branch accountability, and reporting that adds up at group level.
Long-term leasing and short-term rental on the same fleet, in the same system — contracts, recurring billing, servicing schedules and financials without a second platform.
Book an online presentation and we will focus on the parts of the system that matter to you.
