Fleet Management

• Use the fully interactive fleet chart to visualize and manage your reservations. Drag and drop unallocated reservations on the editable timeline or use the automated allocation tool, designed to optimize the allocation process
• Receive alerts for expiring insurances and MOTs, vehicle inspections, vehicle maintenance and much more
• Stay organized by splitting your vehicles into fleets, groups, and assign them to different operations
• Create service cards, send work orders to your vendors, keep track of your fleet’s service history, and verify invoices
• Gain control over your equipment by using the fully interactive equipment chart. See how your equipment is being used and allocate it to your reservations

Daily Operations

• Quickly make quotations and reservations
• Easily create agreements and extensions
• Manage vehicle transfers and replacements
• Manage your long-term leasing operation and your sub-rentals
• Register clients and use infrastructure for automated driver’s license processing

Rate System

• Use the sophisticated rate system to manage multiple rates
• Utilize the built-in yield management tool to maximize revenue by automatically increasing and decreasing prices based on your fleet occupancy
• Easily incorporate flexible rates and discounts in your pricing model
• Assign rates to different agents, stations, and vehicle groups
• Export and import rates to and from Microsoft Excel

Financial Analysis

• Track your daily transactions with the Cashbook module
• Analyze and keep track of agents’ commissions
• Automatically generate invoices for your clients and your partners
• Perform in-depth revenue analysis
• Set goals and monitor the performance of your agents
• Analyze the ROI of your fleet’s vehicles

Availability Status

• Use the Day’s Monitoring tool to check the daily delivery and collection status of your fleet
• Manage your fleet with the monthly and daily availability tools. Instantly view and track the availability of specific groups of vehicles and view the timeline for pending collections, deliveries, agreements, and reservations

Management Tools

• Use the management dashboard to view and analyze the current state of your business. See the live breakdown of your reservations, finances, fleet status, and much more all in one place
• View the leasing dashboard to view an in-depth breakdown of your long-term leasing operation

Workshop & Store Stock Control

• This module was built for car hire companies that operate their own workshops and spare part inventories
• Manage your store items, record vendor orders and returns, allocate parts to service cards and gain control over your inventories
• Generate reports to analyze how your workshops use parts

Reports

• Generate comprehensive and professional looking reports using our powerful reporting tools
• Choose any report from an extensive library of over 200 insightful reports
• Optionally, export the reports in PDF or Excel format

Forecasting

• Use our forecasting tools to estimate the number of future bookings, based on various, sophisticated statistical techniques
• Forecast the daily reservations for the month based on the estimated number of bookings, the average booking flow and distribution model of previous months or past years

Administration Tools

• Customize your system by choosing from hundreds of application options, issue tickets for maintenance, manage users and execute Ad Hoc SQL queries in our built-in SQL editor
• Organize your users into groups with different levels of access privileges

User Interface

• Maximize user experience with our unique Windows-like UI
• Keep multiple windows open with drag, minimize, and maximize functionality
• Personalize your desktop by pinning your favorite shortcuts, choose your wallpaper, and save your preferences
• Quickly find what you need by using the powerful quick-search bar

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Fully integrated

• The website is fully integrated with Carhire Manager Web, so customers get instant car hire availability and quotations
• New reservations are inserted directly into your Back Office
• Rate adjustments are instantly reflected on the website, allowing you to stay ahead of the competition

Fully customizable

• You can customize the look and feel of every page, and even add new pages directly from your Back Office using the built-in HTML editor
• Adjust language settings, choose the default currency, and choose from a variety of payment options

Modern Online experience

• Users can create an account, update their details, manage their bookings and take advantage of the express check out feature
• The user can choose any of the supported languages. The layout engine now also fully supports right-to-left languages
• The mobile responsive layout makes it easy for users to navigate the website and complete bookings from their mobile device

Iframes

• With Iframes, you have to ability to feature your website’s booking engine on a third-party website and receive new reservations
• Automatically generate the required snippet of code and distribute it to your partners with the click of a button

Payment Gateways

• The integrated website is interfaced with multiple payment gateways, giving you the ability to take online payments
• Currently, Carhire Manager Web integrated website is interfaced with the following: Braintree, Saferpay by Six Payment Systems, GHL Payments, Stripe, Paypal, JCC, Tap Payments
• Choose your preferred payment gateway from your Back Office

Create long-lasting relationships

• Users have the option to sign up to the application’s newsletter system to receive news and offers
• The feedback and evaluation module allows car hire companies to take suggestions directly from their clients and use build a better customer experience

Connect with the outside world

• Provide collaborators with real-time availability and rates for a specific time period
• Automatically receive reservations, updates, and cancellations
• Communicate information such as your locations, vehicle groups and equipment availability
• Showcase your latest car rental deals
• Connect to existing websites and receive reservations from them directly into your system

Multiple Integrations

• Car Rental Brokers – Auto Europe, Booking.com, Booking Group, BSP Autos, Carjet.com, Carnect, Car Target Group, Cartrawler, Ctrip, Discovercars.com, Doyouspain.com, Economy, Economy Car Rentals, Expedia, Rentalcars.com, Skyscanner, Travel Jigsaw, Titanium
• Car Rental Franchises – Sixt International (Cobra), Budget International (Maestro), Global International (Karve)
• Drivers License Processing Systems – 365id, Acuant
• Vehicle Tracking Devices - Bofan PT502
• Map Services – Google Maps
• SMS Web Services - Clickatell
• Government Systems - Tajeer by Transport General Authority of KSA
• SAP - SAP Accounting Integration

Establish communication

• Reach out to your customers through several communication channels, such as e-mail and SMS
• Send out newsletters to inform customers of your latest deals
• Create mailing lists based on specific search criteria

Embrace customer feedback

• Send questionnaires and evaluation forms
• Summarize evaluation results
• Track client complaints and follow up on each incident
• Generate statistical analysis of complaints
• Use visualization tools to make your next marketing decision

Monitor your fleet

• Track your fleet’s vehicles online
• View playbacks of the routes followed by your vehicles at any given time
• Place any number of POIs (point of interest) such as hotels, airports, and train stations on the map

Receive notifications

• Define a geo-fence and receive warning messages when a vehicle exits the specified area
• Get notified when a vehicle exceeds a certain speed

Mobile Check-in

• Check-in a returning vehicle by using QR codes or by entering the vehicle registration number
• Input and review vehicle damages
• Check-in vehicle equipment

Stay connected

• View bookings and agreement details
• Check client, agent, and vehicle information

Empower your agents

• Agent dashboard with informative charts
• Insert new reservations
• Overview of their reservations
• Live group availability
• Commission Overview

Capture your financial information

• Accounting systems may call the accounting web service at any time
• Use the extracted data in the way it fits the accounting practice of your business
• Consult the intuitive and thorough documentation of the interface for integrations

Access Controls

• Each user has a unique identification number and password
• Users can be grouped into user groups with specific user rights. However key-level access rights may also be granted to specific user

Logging

• All the operations in the system are recorded. These records among other things include the user that performed the operation as well as the date and time it was carried out
• The history of most items such as reservations, vehicles, cashbooks etc. is recorded and can be inspected

Security

• Sensitive data is encrypted using modern cryptographic techniques ensuring that your data remains safe
• It is possible to put restrictions on access so that only requests from specific IP addresses may be serviced
• Reinforce security by enabling the two-step authentication mechanism

Privacy

• The car rental system adheres to the General Data Protection Regulation (GDPR) which gives individuals control over their personal data